Tips & Tricks

Microsoft Office 2019 vs 2021 – Which One You Should Choose?

microsoft office 2019 vs 2021

Do you need clarification on choosing a perfect office application between Microsoft Office 2019 vs 2021? Office 2021 and 2019 are popular versions of the Microsoft Office suite worldwide. Though Office 2019 is older than the Office 2021 version; you can’t ignore Office 2019 because of its wide range of latest features. Consider your choice for the updated features and the minimum device system requirements. The following content describes the features and differences between the two office applications, Office 2019 and 2021, that will help you pick your perfect office suite. 

Overview of Microsoft Office 2021 vs 2019

For many years, Microsoft Office has been the go-to productivity suite for personal and professional use. It offers a comprehensive set of applications that help users create documents, analyze data, design presentations, manage emails, and more. With the release of Microsoft Office 2019 and the subsequent launch of Microsoft Office 2021, users have access to newer features and improvements. We will compare Microsoft Office 2019 with Microsoft Office 2021 to help you understand the differences and make an ideal decision.

Included Office Application on the Office 2019 and 2021 

Microsoft Office is a suite of applications developed by Microsoft Corporation, and it has become the industry standard for word processing, spreadsheet management, and presentation design. Over the years, Microsoft has released several versions of Office, each bringing new applications and enhancements to improve productivity and user experience. Let’s explore the following in more detail about the applications: 

Word: Creating documentation such as letters, resumes, reports, and proposal words is mostly used. You can resize your text, add numeric & bullet points, underline, and colour your file in a glace. Alongside Word allow you to edit, decorate, share and explore document in different formats. Now Microsoft has added autosave options that release extra pressure to save the file. 

Excel: Data analysts, Project managers, accounts and other administrator professionals mostly use Excel to make perfect data for companies, businesses, and academic needs. You can solve any complex functional calculation in seconds. Align, text warping, filter, charts, etc. advanced features help you organize your date professionally. You can handle your whole Excel sheet from the top menu. 

PowerPoint: PowerPoint is a powerful presentation tool developed by Microsoft. It allows users to create visually appealing slideshows for various purposes, such as business presentations, educational lectures, and marketing materials. With its wide range of features, including customizable templates, animations, and multimedia integration, PowerPoint enables users to communicate their ideas effectively and engage their audience during presentations.

Outlook: Microsoft Outlook is widely used as a PIM (Personal Information Manager). You can manage your email client, calendar, task organizer, and address book in one application. The advanced features of Outlook’ such as email filtering, scheduling, and reminder capabilities, help Outlook users be more productive and efficient in their daily lives.

OneNote: Taking notes is more effortless and hassle-free with the OneNote application. You can take any note digitally in a convenient place to keep and share notes with other people. It allows you to take notes in different formats and organize data. There is no limit to text, photos, audio and handwritten notes. Students, workers, and anyone who values an easily accessible note-taking system will find this an invaluable resource.

Access: Microsoft Access is a relational database management system that helps to manage the storage and management of massive volumes of information. The natural interface of the Access application makes it accessible to users who can create their tables, queries, forms, and reports. Users may efficiently analyze and manipulate data, develop data-driven applications, and construct reliable database solutions with Microsoft Access.

Publisher: You can create and publish a professional publication document for free. You can create different professional publications like flyers, brochures, newsletters, and more that look like a professional made them. Using the premade templates, you can make printed materials that stand out. It is an excellent choice for people and companies who want to create publications that look professional but don’t have advanced design skills.

Teams: Microsoft Teams is a collaboration tool where you can work with your team worker or collaborator. It gives people a Teams application, a central place to work as a team, letting them talk to each other, work together, and share information within their organizations. You can chat, video call, share files, and manage projects inside the team application. It is easy for team members to work together, work from home, and talk to each other well. 

OneDrive: OneDrive is a storage solution service provided by Microsoft. You can store any file in the OneDrive cloud. Besides storing data, you can sync and share files and folders across devices safely. Onedrive allows you to access files from anywhere with a strong internet connection. Undoubtedly, It’s an easy and reliable way to store and manage personal and work-related files and make them accessible at the end backed up.

SharePoint: SharePoint is a web-based platform developed by Microsoft for document management and collaboration. It is a centralized hub for storing, organizing, and sharing documents, making it easier for teams to collaborate and access information. SharePoint offers document versioning, permissions management, workflow automation, and integration with other Microsoft applications. It is widely used in organizations for intranets, team sites, and enterprise content management, enhancing productivity and knowledge sharing.

New Features Comparison Between Office 2019 and 2021

The two latest versions of Microsoft Office applications grab users’ attention for their updates and improved features. We have identified some specific features in the following table that will help you choose the perfect Office version. Let’s check out the features comparison between Office 2019 and 2021:  

Applications Microsoft Office 2019 Features Microsoft Office 2021 Features

Word

  • Improved inking and accessibility features for enhanced document collaboration.
  • Focus mode for distraction-free writing and reading.
  • Enhanced data analysis and visualization with new Excel features integration.
  • Enhanced collaboration tools, including real-time co-authoring and comments.
  • Advanced writing suggestions and grammar checking.
  • Integration with cloud services for seamless file sharing and collaboration.

Excel

  • Advanced data analysis tools, including new formulas and functions.
  • Improved visualizations with new chart types and 2D maps.
  • Enhanced Power Pivot and Power The query for better data modeling and integration.
  • Smarter data analysis with Excel’s new AI-powered tools.
  • Improved performance and calculation capabilities.
  • Enhanced data visualization with new chart types and formatting options.
PowerPoint
  • Morph transition for smooth and seamless object animations.
  • Improved inking features for better stylus and touch support.
  • Integration with 3D models and icons for enhanced visual impact.
  • AI-powered presenter coach for improving public speaking skills.
  • Improved design suggestions and templates for professional-looking presentations.
  • Integration with Microsoft Teams for seamless virtual presentations.

Outlook

  • Focused inbox and improved email management features.
  • Better calendar management and scheduling options.
  • Enhanced security and protection against phishing attacks.
  • New features for managing and prioritizing emails effectively.
  • Enhanced calendar experience with better scheduling and meeting management.
  • Improved search capabilities and organization features.
OneNote
  • Simplified user interface for the improved note-taking experience.
  • Integration with Windows 10 features like Ink Replay and Math Assistant.
  • Simplified navigation and improved note organization.
  • Seamless integration with other Office apps and cloud services.
  • Better integration with touch and stylus input for enhanced note-taking.
Project
  • Got releases from memorizing Taks ID and added task links directly.
  • Kick-start your diagrams to start a project.
  • You can use the Hex color code on the input dialog box.
  • Besides, Project allows you to copy and paste the hex code from any property. 
Visio
  • Use premade web templates to bright ideas to real life.
  • Make diagrams for brainstorming and start a project quickly.
  • New Azure stencils and shapes help to create Azure diagrams.
  • Amazon web services stencils and shapes help to create diagrams.
  • Content for social distancing planning in the workplace.
Access
  • Newly added 11 charts help to visualize your data with new charts including in-line, column and bar charts. 
  • The Large Number data type stores non-monetary numeric values and works well with SQL_BIGINT in ODBC. It efficiently handles large number calculations.
  • Experience access to a clean, clear style with an advanced visual refresh.
  • Updated linked table manager allows Refresh, relink or remove link.
  • New Date/Time implemented on the SQL to increase accuracy.
  • Keep tabs on your database objects in Access.

Difference Between Office 2019 and 2021

In this segment, we will explore the advantages of both Office 2019 and 2021; let’s compare them across various facts: 

Appealing User Interface

Microsoft Office 2021 presents a refreshed and modernized user interface compared to Office 2019. The updated UI offers a more smooth and more consistent experience throughout all applications that help easily navigate and access the various features.

Teamwork and Cloud Integration

Both Office 2019 and 2021 have several collaboration features, but Office 2021 on step away with enhanced real-time co-authoring and cloud integration features. In Office 2021, users can collaborate on documents at a single time which helps users to work together remotely without interruption.

New Features and Enhancements

While Office 2019 introduced several new features, Office 2021 builds upon them and adds even more functionalities. The latest version includes AI-powered tools, modern writing hints, improved data analysis abilities and integrated cloud services, providing users with a more robust and efficient productivity suite.

Performance and Stability

Microsoft regularly works on improving the performance and stability of Office applications. Office 2021 benefits from these optimizations, delivering a smoother and more responsive experience than Office 2019. You can experience regular updates and security on the latest version, improve performance, and create a secure environment.

Have you chosen the Office version, now need a complete guide on how you can download it. If so then read our article on how to download, install and activate Office 2021 pro plus and Office 2019 pro plus.

Price comparison between Office 2019 VS Office 2021

When you are going to purchase Office applications, you can see a huge price difference between Microsoft and other sellers’ websites. Let’s check out the price difference: 

Product Name 

Office 2021 

Office 2019

Office Pro Plus 

$439.99

$299.99

Office Home and Business 

$179.99

$159.99

Office Home and Business for Mac

$270.99

$199.99

If you don’t have enough budget or think the price is too high, you can purchase a cheap Office 2019 key from us. Visit our store and buy your favorite Office license key to reduce costs. We’re an authorized reseller of Microsoft. Our cheap Office license keys are legit because we purchased a bulk amount of license keys from Microsoft at a cheap price so that we can resell the key at a pocket-friendly price.

System Requirement Difference Between MS Office 2019 VS 2021 

Comparison Term Office 2019 Office 2021 
Processor Windows OS: 1.6 GHz or faster, 2-coremacOS: Intel processor Windows:1.6GHz 2-coreMacOS: Recent version of Intel or Apple Silicon
Operating system Windows OS: Windows 11, Windows 10, Windows 10 LTSC 2021, Windows 10 LTSC 2019, Windows Server 2022, or Windows Server 2019macOS:  most recent versions of macOS Windows: Windows 10, Windows 11MacOS: Required three most recent versions of macOS
RAM Windows OS: 4 GB RAM; 2 GB RAM (32-bit)macOS: 4 GB RAM Windows OS: 4 GB RAMmacOS: 4 GB RAM
Hard Disk Windows OS: 1.6 GHz or faster, 2-core macOS: Intel processor Windows: Minimum 4 GBMacOS: 10 GB of 
Graphics  DirectX 9 or later  DirectX 9 or later 
Display Windows OS: 1280 x 768 screen resolution (32-bit requires hardware acceleration for 4K and higher)macOS: 1280 x 800 screen resolution. Windows OS: 1280 x 768 screen resolution (64-bit Office required for 4K and higher)macOS: 1280 x 800 screen resolution
.NET Version  3.5 or 4.6 and higher  3.5 or 4.6 and higher
Connectivity High-Speed Internet Connection High-Speed Internet Connection
Account  Microsoft account Microsoft account
Browser  Recent versions of Microsoft Edge, Internet Explorer, Safari, Chrome, or Firefox Recent versions of Microsoft Edge, Internet Explorer, Safari, Chrome, or Firefox

Which Version Should You Choose?

You can make your own decision depending on the specific need and requirements. When you can’t deny the value of the latest features, dynamic collaboration features and unlimited integration with cloud services, then ultimately, Office 2021 is the ideal choice. But if you prefer only stability and don’t require the latest features and enhancements, then Microsoft Office 2019 might be enough for your daily home and business needs.  

However, the recommendation is to judge your Office application patterns, budget, and device system requirement before making the final decision. Besides, consider the new features and enhancements relevant to how you use the software at business or in your personal life, and pick the version closest to meeting your requirements.

Conclusion

Now Microsoft Office has been dominated on the productivity software market for decades. After the release of Microsoft Office 2021, users have access to an even more feature-rich and powerful suite of applications. In this article, we try our best to compare the key features of Microsoft Office 2019 and 2021 besides exploring all differences in the user interface, collaboration, new features and performance. Moreover, you must make the perfect Office suit according to your device system requirements. By understanding the differences between the two versions, you can decide which version best suits your needs.

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About Albert

Albert, a seasoned tech enthusiast at MSCDKEYS, brings a wealth of knowledge and insight to the team. With expertise spanning gaming, tech guides, product reviews to software development, he delivers in-depth analysis and engaging content. Known for his approachable demeanor, Albert connects with readers on a personal level, making tech accessible to all.

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